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Scoutbook: Great Alternative to a Cub Scout Tracking Spreadsheet

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Scoutbook sponsored this post, but the opinions are totally mine.  As always, I will never recommend a product or service that I wouldn’t use myself.

If you're using a Cub Scout tracking spreadsheet for your pack's advancement, you'll want to take a look at this better option.  Scoutbook is an incredible online tool to track your son's Scouting journey.

belt loops
Earned awards are indicated on each boy's record.

When my pack decided to replace our old online tracking system, the primary attribute we were looking for was ease of use for our den leaders and parents.  Scoutbook definitely delivers that!  Scoutbook is intuitive which allows us to figure out how to do a specific function quickly and effortlessly.

Scoutbook is a simply beautiful system.  I love how it shows images of the Cub Scout's awards rather than just a list.  When the boys look at it, they can see their accomplishments.  Whether you're accessing Scoutbook on your desktop or on your mobile device, you'll find that they look and function identically.

Scoutbook is available for dens, packs and individuals.  In fact,  it offers FREE Cub Scout tracking online for one Scout.  Head on over to sign up your son.  It's easy to check off the achievements and electives that he completes at home. I love how it shows completion percentages for ranks and belt loops.  Just imagine–you can throw away that Cub Scout belt loop tracking chart!

picture and percentage
Such a great looking interface. And a cute kid too! 🙂

Not only does Scoutbook track achievements and awards, it will also keep track of how many miles your Cub Scout has hiked, how many nights he has camped and how many service hours he has performed.  If you need a copy of the Individual Cub Scout Record Form 33827, Scoutbook will complete and generate it for your son.

If you're a den or pack leader, you're going to love Scoutbook!  It has so many awesome features that are simple to use.

Email Messaging

Emails can be sent to your entire pack, one den or just a few parents.   One of my pet peeves is getting an email that is being sent to a lot of people where I have to scroll down past all those names in the “to” field to get to the actual email text. To solve this, the email sender needs to put the recipients' email addresses in the “bcc” field.  Scoutbook defaults to using “bcc” which I love!

email 2
Robust email/message system

With the click of a button, you can insert your pack or den's upcoming events into the calendar.  What a great way to keep events top of mind for your parents!

At first glance, you may think that you can't send an email just to a specific den.  That's because you'll see the list of everyone in the pack after you select the “send a message” option on your den page.  If none of the first few parents are in your den, it appears that the email will go to everyone.  Simply scroll down, and you'll see the message recipients highlighted.

Meetings and Events

I absolutely LOVE the event functionality!  It makes tracking advancement so easy.  Here's what you do:

  1. Add your event to the appropriate calendar–pack-wide or den-specific.
  2. Fill in the details of the event.
  3. Manage advancement by selecting the achievements, electives or awards you're going to work on at that meeting.  You can even indicate which activities are supposed to be completed at home.
  4. After the meeting, go back into the event and mark which boys were in attendance.  Then BOOM!  Those advancement items are marked as completed for the boys.
scoutbook event 1
You can use Scoutbook on your phone!
scoutbook event 2
Mark the requirements you'll complete at the meeting.
scoutbook event 3
Indicate home projects. .

Rather than writing out your meeting plans on a separate document, simply input them directly into Scoutbook.  There's even a field for notes or agendas that can only be seen by the admins.  How easy is that?

Scoutbook allows you to set multiple reminders about an event.  So, I can have Scoutbook send a reminder 1 week in advance and again 1 day before an event.  You can even have it remind attendees just a few hours prior to the event.

Parents will find it so simple to RSVP to events.  Just click your image and select yes, no or maybe.  As the event organizer, there are a few improvements that could be made to the RSVP functionality.  Right now, there's no way to indicate the number of people who will attend.  For example, families are invited to our pack picnic, but there was no place to indicate that little brother or sister would be attending as well.  This is on Scoutbook's list of enhancements to make.

Although it's great now, there are a few other minor tweaks that could be made to the event functionality. However, it is still in the beta test mode.  The Scoutbook folks continue to work on it, and I'm looking forward to seeing how it evolves.

Awards

If you serve as an awards chairperson, you have a tough job!  Recording which boys earned which awards and creating your shopping list isn't easy.  But Scoutbook can help.

quick entry1

Even if you don't use the planned advancement feature, Scoutbook has a quick entry feature that allows you to enter awards for multiple Scouts at once.

After your awards are entered and approved, they move to a “needs purchasing” list.  You can check your pack's stash of awards (we all have one!) to see if you have that belt loop already.  Mark the ones you still need to purchase, and they'll be added to a “purchase order” which you can use as a shopping list by printing and taking it to your local Scout Shop.  Just remember to go back and mark those awards as having been “awarded” so that you don't buy them again.

You know that BSA Advancement Report 34403 that you have to fill out?  Click a button, and a pdf version of it will be created for you!  No more filling it out by hand!

Reports

roster builder
Some of the options you can show on your customized roster.

In addition to the awards reports, Scoutbook has a very cool roster builder.  The beauty of that is that you select what goes on the roster.  Do you need a list BSA member numbers for your group?  Or what about a list of email addresses for the Bear den parents?  Create the perfect roster for your needs.

Want to see which boys have uncompleted belt loops?  Need to check the medical form dates for any expired forms?  Want to see what percentage of the Tiger requirements your boys have finished?  Use Scoutbook's report builder!  It's still being developed, but you'll find it very helpful already.

You can also run a leader training report to see at a glance what training your leaders is lacking.  But before you run that report, sync your leaders' training records with ScoutNET.  Yep, you can keep your leaders' Scoutbook training profile up to date with a click of a button.

Support

I have been so impressed with the support available from the folks at Scoutbook!  If you need help importing your pack's records from another system, they'll guide you through the process or even do it for you.

Scoutbook has a very active member forum of Scouters helping Scouters.  I have posted questions there, and other members of the forum have answered very quickly.

cub scout references 1
Click on any of these options for information.

There are lots of resources within Scoutbook including links to BSA websites, lists of and links to councils and requirements for advancement & awards.  This is far more than you'll get from a Cub Scout tracking spreadsheet!  🙂

Scoutbook is such a great system!  And they continue to add and refine features.  I'm very pleased with our pack's decision to begin using Scoutbook.  I encourage you to click over and sign up your son!  And if your pack wants to check it out, take advantage of Scoutbook's 30 day free trial.

Yours in Scouting,
Sherry

P.S. If you found this review helpful, sign up below for more Cub Scout information!

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Tonya

Friday 1st of September 2017

We use CubTrails right now and it frankly, it sounds like ScoutBook got a lot of their ideas from CubTrails. What CubTrails does, it does very well - it is more cleanly laid out and well designed visually than ANY other app I've seen for scouts, including ScoutBook. However, it is quite apparent that the developers of CubTrails stopped actively working on it several years ago and they will never, ever upgrade it in any way. There are a couple of key features I would really like, that are therefore never going to be implemented. I had tried ScoutBook several times and found it klunky and hard to use. Some features were obvious, but several times I was just clicking around in circles because I couldn't figure out how to get to a feature I knew existed but couldn't find again. With all this praise heaped on it, I will take a look again - I really hated it the last couple of time, but who knows? Maybe they have improved it. CubTrails certainly isnt' getting any better...

Cub Scout Advancement Record | Cub Scout Ideas

Monday 13th of July 2015

[…] process differently.  In some packs, parents may log onto an online tracking system (such as Scoutbook) and post their son’s accomplishments themselves.  In other packs, the den leader may […]

Dawn

Monday 8th of December 2014

Perfect timing! We were looking for a new tracking tool!

Amy Clayburn

Sunday 16th of November 2014

I like the fact that it looks the same whether on a desktop or mobile. I also like the shopping list! Amy C. Pack 209

Staci

Saturday 15th of November 2014

Our pack would love this!